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Applicable To:  All employees

Approval Authority:  Chief Richard J. Pennington

Signature:  Signed by RJP

Date Signed:  6/15/2004

1.               PURPOSE

To establish a uniform method for managing Departmental microcomputer local area networks (LAN's)

2.               POLICY

All Departmental microcomputers that are components of LAN's will be operated, maintained, and administered in accordance with this directive and all other directives relating to the use of microcomputers.

3.               RESPONSIBILITIES

3.1              The Computer Services Unit commander will supervise the duties of the Microcomputer Network Administrator.

3.2              The Computer Services Unit Microcomputer Network Administrator (MNA) will ensure that all aspects of network security are adhered to and that local area networks are maintained and operated in accordance with Department written directives.

3.3              Microcomputer managers who manage LAN users are responsible for the full implementation of this directive in their respective commands.

3.4              Employees who are microcomputer LAN users will operate microcomputer equipment that is part of the LAN in accordance with the guidelines of this directive

4.               ACTION

4.1              Use of LAN Equipment

4.1.1           The MNA will determine and enforce any and all aspects of LAN security which will include the following:

1.    The extent of user access rights (especially supervisor-equivalent rights).

2.    The authorization of employees who will act as assistant administrators(s).

4.1.2           Unit commanders who supervise units where LAN's are being utilized will determine and enforce which employees within the unit are authorized to use the equipment.

4.2              Passwords

4.2.1           The MNA will create the initial password and ensure that employees using LAN equipment are aware of their responsibility to change the initial password to a personal password.

4.2.2           Employees using LAN equipment will remember and keep private their personal password.

4.3              LAN Cables and Communications Lines

4.3.1           The MNA will be responsible for any LAN cabling changes to existing or future networks.

4.3.2           No changes or additions to cabling will take place without the prior approval of the MNA.

4.3.3           Only unit commanders are authorized to request cabling changes.  The unit commander will forward his or her request in memorandum form to the Computer Services Unit commander.  After the Computer Services Unit commander approves the request, the MNA will coordinate carrying out the request after calculating the specification limits.

4.4              Hardware Changes and Equipment Relocation

4.4.1           The MNA will coordinate any changes or additions to microcomputer hardware on all LAN's.  This will include back-up hardware, network interface cards, uninterruptible power units, and any other network related hardware.

4.4.2           The unit commander at the location of a LAN will notify the CSU commander before any equipment movements, transfers, or relocations.  Equipment is defined here as microcomputers on the LAN (nodes), file servers, uninterruptible power supply units, and any other LAN related equipment.

4.5              The MNA is responsible for conducting regular data back-ups on local area networks.

5.               DEFINITIONS

N/A

6.               CANCELLATIONS

APD.SOP.5.18 “Microcomputer Network Management”

7.               REFERENCES

N/A